Improving Our Community
Facebook Twitter Youtube

Medical Transcriptionist

Job Number:   GFHC-CLINIC SUPP-140-03

Number of Hours:  0.2 Irregular Part-time

Location:  Open to working out of any UGLFHC Clinic

Position Summary:  Transcribes routine letters, medical reports and other recorded data using transcribing equipment and typewriter or word processing equipment. Maintain clinic patient medical records.



  1. Maintains established organizational policies and procedures, objectives, performance improvement program, safety, environment of care, management of information, and infection control standards.
  2. Utilizes excellent customer service and team skills at all times.
  3. Complies with federal and state law, regulations, accrediting and licensing agencies at all times.
  4. Transcribes recorded material: Types letters, memoranda, and reports from written copy, Dictaphone equipment or transcription. Proofs materials for errors.
  5. Verifies accuracy of patient information such as name and medical record number.
  6. Distributes finished reports to designated persons for approval and signature.
  7. Duplicates medical records, documents and forms as directed and mails to outside individuals, agencies and physicians.
  8. Correctly uses and maintains office equipment, identifying risks, safety factors, handling maintenance and troubleshooting while maintaining adequate supplies.
  9. Establishes and maintains files and records on an ongoing basis, while maintaining patient confidentiality at all times.
  10. Enhances professional growth and development through participation in educational programs, current literature, organizational communique, inservice meetings, and professional conferences.
  11. Attends and participates in meetings and inservices as required and/or assigned.
  12. Performs other related duties as assigned or requested.  
  13. *Those activities that employees are required to and able to perform independently following procedure and/or criteria. 

Education, Training, Licensing and Credentialing


  • High school or equivalent
  • 1 year specialized training in medical terminology or transcription



  • Completion of an Advanced Terminology Course, Medical Transcription Course, -OR- Medical Secretary course
  • Completion of a medical secretary or medical transcription program
  • Certification as a Certified Medical Transcriptionist (CMT)

Experience and Skills


  • 1-2 years of experience as a medical transcriptionist



  • 1 year of experience in an acute care or hospital care setting
  • Requires working knowledge of medical terminology, English grammar and spelling
    • Requires the ability to read, write and communicate in English
    • Ability to operate office equipment such as computer terminal and printer, dictating equipment, telephone, copier and fax machine
    • Ability to sequence both simple and complex tasks in the correct order
  • Ability to communicate clearly with other employees, medical staff and the general public regarding health information needs and concerns


Required Testing

  • Keyboarding-65 w.p.m.
  • Machine Dictation-80% accuracy
  • Medical Terminology-80% accuracy, prefer version 1

Physical Demands, Working Conditions and Travel Requirements

Physical Demands:

  • Moderate physical effort (lift/carry up to 25 pounds)
  • Frequent prolonged standing/walking
  • Lifts supplies/equipment
  • Manual dexterity and mobility
  • Considerable reaching, stooping, bending, kneeling, crouching

Working Conditions:

  • May be exposed to infections and contagious diseases
  • Occasional exposure to unpleasant patient or unit elements
  • Contact with patients under a wide variety of circumstances
  • Subject to varying and unpredictable situations
  • Subject to many interruptions
  • Travel may be required
  • Occasional pressure due to multiple calls and inquiries

The above information is intended to describe the most important aspects of the job. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required in order to perform the work.  The health center reserves the right to revise or change job duties and responsibilities as the business need arises.  Additionally, this job description is not intended as an employment contract, implied or otherwise, and the Center continues to maintain its status as an at-will employer.

If the essential functions of this position cannot be performed in a satisfactory manner by the employee, reasonable accommodations may be made.

Upper Great Lakes Family Health Center (UGL) is a Federally Qualified Health Center and is a Federal Tort Claims Act (FTCA) Deemed Facility.
UGL receives funding from The U.S. Department of Health and Human Services and has Federal Public Health Service deemed status with respect to certain health or health-related claims, including medical malpractice claims for itself and its covered individuals.
This project is/was supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) under grant number H80CS26511 Health Center Cluster, total award amount of $1,839,050 with 89.9 % financed from nongovernmental sources. This information or content and conclusions are those of the author and should not be construed as the official position or policy of, nor should any endorsements be inferred by HRSA, HHS or the U.S. Government.